Make more out of your Office 365 licenses

Like many companies, you may already be using Microsoft cloud solutions such as Office 365. But do you use Microsoft Teams, included in most license plans, to really add value to your business? Our top tips for getting started with Microsoft Teams.

 

Teams are not only departments

Internationalization, specialist departments spread across several sites, integration of external consultants, suppliers, and partners make the already complex world of today's business landscape even more exciting. Collaboration across distributed teams offers great opportunities to leverage the best technical experts and regional advantages. However, it also offers room for distance, misunderstandings, and conflicts. In the past, we would all be sitting in the conference room but today, costs make this virtually impossible. To prevent this from becoming a stumbling block to your agile work, Microsoft Teams offers simple ways to create a common workspace - a team space. But be careful! Don't just map the existing organizational chart in Microsoft Teams. Ideally, teams should result from a task or a project. And remember: Teams do not have to be permanent - once a project has been completed, the corresponding team can also be disbanded.

Reassess your teamwork

Existing tools such as file servers or SharePoint file storage, various communication channels such as Webex, Skype, classic telephony, and, not to forget, good old e-mail usually do not support the speed or effectiveness of working together. Not to mention the jumbled mess of Word and Excel documents, various versions (_NEW, _Final, _Final_New...) and various "secret" documents on local user devices.

With Microsoft Teams, you can rearrange your work and make it accessible in one place - or hub. Combine familiar tools such as planning tools, calculations, presentations with modern chat, and communication, in a single solution. Thematic workspaces - called "channels" in Microsoft Teams - in your team space (project space) ensure that all information and documents are optimally organized and also available on the move. When introducing Teams, remember to show the technical possibilities to all participants in detail. After all, the basic logic of Teams differs from conventional working methods. The good news: Once the new filing and collaboration methodology is in people's minds, it won't be dislodged easily.

 

Start small and develop working methods

The introduction of Microsoft Teams is done quickly. However, it should be noted that suitable concepts for different user groups are lacking. Start a pilot project with a small, technology-oriented working group. They can share their experiences and best practices with colleagues during the roll-out. Bear in mind: As with any software, rolling out Microsoft Teams does not add value and can even lead to deadlocks and excessive demands. If you feel insecure or have the feeling that you are not making the best use of the solution, our experts will be happy to help. In addition to pure technological consulting, we also offer the development of target-group oriented concepts and working methods.

Integrate the right tools

As much as we would all like to work in a modern and future-oriented way, classical telephony still exists - for emergencies in production, for fire brigade reports, for a simple fax, or even for setting up group availability. We would be happy to connect your new Team platform with your existing telecommunications platform. Fully integrated and future-proof.



Want to get more out of your O365 licenses and simplify your teamwork? Then talk to us today. Our experts work company-wide with Microsoft Teams - and they're happy to share their best practices and expertise with you.

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